Here at Lordswood Sports & Social Club we take your privacy and the processing of your personal data very seriously. Therefore, we have prepared this Privacy Notice where we describe our contact details, information regarding what personal data we process and what rights you have towards us and how you may defend them. Always feel free to contact our customer support if you have any questions about our processing of personal data or this Privacy Notice.

Contact Details to the Controller

Name of the company: Lordswood Sports & Social Club

VAT number: 303 7278 72

Country of operation: United Kingdom

E-mail address: [email protected]

Phone number: +44 (0) 1634 669138

Postal address: North Dane Way, Lordswood, Chatham, Kent. ME5 8YE

Contact Details for the Data Protection Officer:

Name / Title:                                                      Len Jeffery/Club Secretary

E-mail address:                                                 [email protected]

Phone number:                                                +44 (0) 1634 669138

What is personal data?

“Personal data” is any information relating to an identifiable or identified person (you as a user). An identifiable person is someone who can be identified, directly or indirectly, for example by reference to an identification number or to one or more factors specific to his or her physical, physiological, mental, economic, cultural or social identity.

Personal data which we handle

Your personal data may only be processed by us with your given consent, when it is necessary for the performance of a contract to which you are a party, or when it is necessary for our compliance with a legal obligation. The processing of the personal data, the specific purposes for the processing, the legal basis for the processing, and for how long we store your personal data, is described below.

Please note that your personal data will be stored for as long as you are a member and will be automatically deleted after 1 year of expiration of membership

Name

Your name is collected and processed when you become a member. This is necessary for us to be able to produce a membership card for you.

Email address

Your email address will be collected by us when you register as a member. Our processing is based on contact requirements and your email address will be kept by us for the length of time you are a member with us and up to one year after expiration or termination.

Phone number

To contact you it is necessary for us to collect your phone number when you commence membership.  It may be used to contact you regarding any membership issues or functions you may have booked.

Address details

Your address details will be processed and stored securely with us for as long as you are a member and one year after its expiration or termination.  The processing of your address details is necessary for future communications.  It will be used to keep you informed of any changes.

Summary of your rights towards us:

You as a member have the possibility to claim several rights towards us. Such rights are listed here and thereafter described in detail below. You find our contact details at the top of this Privacy Notice.

• Right to be forgotten
• Right to withdraw consent
• Right to access
• Right to rectification
• Right to restriction of processing
• Right to data portability
• Right to object
• Right to lodge a complaint with a supervisory authority